Alexandra Malureanu
Posted by Alexandra Malureanu,

How to import BlackBerry contacts from CSV into Outlook

If you've used BlackBerry Backup Extractor to recover your BlackBerry contacts from your IPD or BBB backup into a CSV file and now want to get them into Outlook, here's a guide to doing it.

1. Launch Outlook, start CSV import

Launch Outlook. Then, from the menu select File > Open > Import.

In Outlook, Select File the Open then Import

2. Choose "Import from another program or file"

Select Import from another program or file

3. Select "Comma Separated Values (Windows)"

Select Comma Separated Values (Windows)

4. Select your CSV file

Select the CSV file you created using the Blackberry Backup Extractor and decide whether you want to allow the software to create duplicates of your contacts if you have more than one set of information for a particular person.

Select iPhone Backup Extractor CSV file

5. Select where you'd like the contacts to go

Select the folder where you'd like the contacts to go. This is usually your Outlook Contacts folder.

Select destination folder

6. Optional: Re-save CSV file in Excel

If you see the following error, load the CSV file in Excel, save it, then try importing it again. It should now work.

Translation error screenshot

7. Confirm the Import

Click "Finish" to confirm the import.

Confirmation screenshot

It's as simple as that! Your contacts should now have been successfully imported Outlook.

How to import BlackBerry backup .ics and .csv calendar files into Gmail

Recently lost or deleted the calendar file on your BlackBerry? Have a very busy schedule and hectic lifestyle? Or perhaps just want to stay on top of your appointments and important events? If you have used BlackBerry Backup Extractor to extract the calendar file from an IPD or BBB backup, importing the file back to your BlackBerry device is as easy as 1-2-3. Manage your calendar efficiently and bring it right into your BlackBerry phone in just a few, easy steps.

Import calendar files into Gmail

Google Calendar import screen

  1. Open Gmail account

    Log into your Gmail account or create a new account if you do not have one already.

  2. Click on "Calendar"

    Click on "Calendar" on the topmost part of the screen.

  3. Import Calendar

    Once Google Calendar is open, click on the boxed drop-down arrow and select "Import Calendar". A new window should appear.

  4. Import .ics and .csv calendar file

    Browse the specific .ics (iCal or iCalendar) or .csv file that you want to import, then click "Import".

Sync contacts and calendar with your BlackBerry & Google Sync

Google Sync lets users manage contacts and calendar from their Google account to their Blackberry device. This allows easy data transfer to keep up-to-date information on a mobile device. If you use Blackberry Backup Extractor to retrieve files from an IPD backup, Google Sync enables you to put contacts and calendar data back to your Blackberry phone with ease. After importing your contacts and calendar to your Google account, syncing it with your Blackberry device is a piece of cake! Here is a simple guide on how to do it.

Download Google Sync

  • Go to http://m.google.com/sync using your Blackberry browser.
  • Once the page appears, you should see a "Download Google Sync" link. Simply click the scroll wheel or Blackberry menu button to show the options, and select "Get Link".
  • Select “Download” on the download page. It will automatically install the application on your device. Once installed, you should see the Google Sync icon on your home screen.

Sync Google Account

  • Open the Google Sync app on your home screen.
  • Once you see the login page, put in your full Google email address and password. If the information is valid, it should successfully sign in to your account.
  • A welcome screen will appear. If you want to alter the settings, simply click the scroll wheel and select "Options". Default settings have Calendar and Contacts syncing both enabled.
  • Once done, click "Sync Now" at the bottom of the page to start synchronization. The process time depends on the amount of data you have in your Google account. You can run it in the background while you access other apps on your Blackberry.

How to import .eml files into Outlook from a BlackBerry

After extracting emails from your IPD or BBB backup with BlackBerry Backup Extractor you'll maybe interested in a way of importing these to your email client? If so, here is a helpful guide on how import eml messages to Outlook, Outlook Express and Windows Live.

EML emails extracted with BBBE

How to import .eml emails to Office Outlook 2003, Office Outlook 2007, Outlook 2010 and Outlook 2011 for Mac

  • Open the folder containing the .eml files
  • Open Outlook and create a new folder, but you can use any folder except the Inbox.
  • Select the .EML files in the folder you want to import
  • Then simply drag the files into the new folder you created in Outlook. If you do this to Inbox, you will create a new email with the .eml files attached
  • NOTE: This process should work for .eml, .msg or any other standard RFC822 email message.

How to import .eml emails files to Outlook Express and Windows Live

  • This process is much the same as Outlook
  • Locate the eml files and make sure they are all within a single folder. Open the folder with all eml files.
  • Open Outlook Express or Windows Live
  • Click File > Folder > New and the chose where to place this new folder
  • Select all your eml files and drag and drop them into the folder you just created in Outlook Express or Windows Live

That's it! You should have successfully imported your eml files into Outlook.

How to transfer BlackBerry contacts and SMS messages to Android

Many in the smartphone world have expressed their concerns that RIM might be on the downfall, and that the office executive iconic BlackBerry user may well become history. We don't quite agree, however we can tell you that more and more BlackBerry users have asked us how to transfer their data to Android phones. So we thought we would give a few tips on how to transfer your contacts and SMS messages to an Android phone.

Transfer your BlackBerry Contacts to Android

Until recently, you could simply transfer contacts from a Blackberry phone by using the Google Sync app. This transferred data with ease to an Android phone via by connecting to Gmail. One downside of the Google Sync app was that caller images were not synced with the contacts.

Unfortunately, Google has now stopped distributing Google Sync to the BlackBerry. However, the Google Sync app still works, although it is no longer available to download from Google, and not supported for new BlackBerry devices or the latest OSes.

If you still have access to Google Sync, try the following:

  • Sync your BlackBerry with Google Sync
  • Activate your Android smartphone and connect it with your Gmail account
  • Then sync your contacts with your Android phone using the inbuilt phone options

For BlackBerry owners that are unable to access Google Sync anymore, we recommend you to sync or import your BlackBerry Contacts into Microsoft Outlook or Gmail. You will need to retrieve the contacts from your BBB or IPD BlackBerry backup (into CSV file) with the help of BlackBerry Backup Extractor software. Here are two easy guides on:

Then just simply sync back the imported contacts with Microsoft Outlook or Gmail with your new Android phone options.

Got a Samsung phone? Transfer your BlackBerry contacts to your Samsung device using Samsung Kies

For Samsung users the transfer of the BlackBerry contacts it's smoothly done using Samsung Kies. You can sync the contacts with Outlook or simply import from your PC the BlackBerry contacts CSV file (retrieved with the help of BlackBerry Backup Extractor) by doing the following:

  • Connect your Samsung device to PC via USB
  • Open Samsung Kies
  • Click on Contacts > Import from PC > Import CSV Contacts
  • Browse for the BlackBerry CSV contacts file and import

Transfer BlackBerry Contacts to Samsung with Samsung Kies

Transfer BlackBerry SMS messages to Android

Extract the BlackBerry SMS messages into CSV file from your BBB or IPD backup with the help of BlackBerry Backup Extractor and use Very Android SMS backup free software to restore them to your new Android device.

Here is a guide to follow on how to transfer your BlackBerry CSV messages to Android after you extracted the CSV SMS Messages from your BlackBerry backup.

How to transfer contacts, files, and media with BlackBerry Link

So you have just received your new BlackBerry Z10 and have it all fired up and ready to go? All you need to do now is transfer the data from your old BlackBerry to your new one! Or maybe you decided to ditch your iPhone or Android phone to get a BlackBerry? The BlackBerry Link software makes it so much easier to transfer your data!

blackberry link

Transfer data to the Z10 with BlackBerry Backup Extractor

Once your new BlackBerry Z10 is out of the box, there are many ways you can transfer your data from your old phone. You can do it by BlackBerry Link, by media card or by extracting data from your BlackBerry backup with the BlackBerry Backup Extractor, then import BlackBerry contacts and other data to your phone. Please notice that for a media card transfer, you will need to have BlackBerry 7.0 OS installed on the old phone. So in summary, you can:

  • Transfer data to the Z10 by media card (requires BlackBerry OS 7.0 or higher)
  • Transfer data with BlackBerry Link (requires BlackBerry OS 5.0 or higher)
  • Make a BlackBerry backup of the old phone, extract data with BlackBerry Backup Extractor and import it to the BlackBerry Z10

Transfer your contacts, files, calendar and memos with BlackBerry Link

There has been a lot of talk about what BlackBerry Link can or cannot do, the truth is BlackBerry Link only moves a part of your data over to the new BlackBerry 10 smartphone. To transfer data with the BlackBerry Link, all you need to do is:

  1. Download BlackBerry Link onto your computer
  2. Connect your old device to your computer using a USB cable
  3. Select what data you want to transfer to the new phone
  4. Hit "Next" and the existing data will be prepared for transfer
  5. Connect your new BlackBerry Z10 device (pretty soon we will also see the BBQ10)
  6. Select your device and the data will be synced to your phone
  7. Choose what media you want to transfer and you are done

With BlackBerry Link, you can transfer information that was saved to the memory on your old device, including:

  • Blackberry contacts, BBM contacts, files (pictures, music, documents)
  • Calendar items, tasks and memos
  • Browser bookmarks and folders, alarm/clock settings
  • Text/SMS/MMS/PIN messages, phone call logs
  • WLAN Profiles (for non-enterprise networks), Password Keeper entries

BlackBerry Link will not transfer:

  • Data that is backed up wirelessly, or synchronized with an online account (such as Gmail or Hotmail)
  • Records synchronized with BlackBerry Enterprise Server (includes contacts and calendar entries)
  • Tasks and memos are only transferred if your old BlackBerry smartphone was not activated on a BlackBerry Enterprise Server
  • Data saved on your SIM card that has not been saved to device memory or media card before the transfer

To obtain the missing records you need to add the email account previously used to synchronize this data. Many users have had trouble because of this option and unfortunately, transferring data by adding email accounts doesn't always work.

The BlackBerry Link is not only useful for transferring data to the Z10. It's also great software to backup and restore your phone.

As always, we advise users to regularly back-up their BlackBerry to prevent from losing data. BlackBerry backups made with BlackBerry Desktop Manager are stored locally on your computer and can be accessed with BlackBerry Backup Extractor. Play safe!

How to sync BlackBerry contacts with Outlook

Syncing your Blackberry contacts to your computer with Outlook is pretty neat and easy, especially if you have piles of contacts, both work and personal and you need to find your way through info you have gathered throughout the years. Read our guide on how to sync with BlackBerry Desktop Software.

Syncing contacts makes it easier to organize the data on your BlackBerry

  1. Connect your Blackberry smartphone to the computer with your USB cable.

    connect blackberry usb

  2. Open BlackBerry Desktop Manager Software and select the "Organizer" tab.

    blackberry organizer

  3. Choose the Select "Contacts" and in the window, choose whether to sync contacts from the BlackBerry to Outlook, vice versa, or a two-way sync (merge contacts from phone and computer).

    choose sync options

  4. In this case, I will select to merge BlackBerry contacts to Outlook, to avoid my phone being flooded by work contacts. The "Advanced Options" view will let you select contacts to sync, and even select by name, address, email, and many other categories.


  5. sync advanced options

  6. Click "Sync Organizer" and the Desktop Software will sync your BlackBerry and Outlook manager in just a few minutes!

    sync blackberry organiser

Keep your data safe with a BlackBerry backup! Read it with our BlackBerry Backup Extractor!

If you are using a BlackBerry Exchange Server, make sure you check that wireless sync is not activated.

As always, make sure to have a BlackBerry backup handy in case something goes wrong with your device. BlackBerry backups made with BlackBerry Desktop Manager are saved to your computer and can be accessed with the BlackBerry Backup Extractor.

If you have extracted your contacts from a BlackBerry backup, you can always import the CSV file to Outlook in a few easy steps.

As of Blackberry Desktop Manager 7.0, the BlackBerry Messenger (BBM) contacts are no longer contained in your BlackBerry backup, but will be restored upon entering your BlackBerry ID.

How to backup BlackBerry Messenger contacts

If you have a massive BBM contact list don't forget to back it up. BlackBerry Messenger offers you a few options to backup up your BBM address book, via:

  • Local Backup (MicroSD card or on the device itself)
  • Remote backup
  • BlackBerry Desktop Software (Stored in .BBB and .IPD files)

Enjoy a helpful tutorial on how to backup your contact list.

How to recover BlackBerry Messenger contacts and conversations

Transferring your BBM information to a new BlackBerry smartphone should be pretty easy if you follow the steps shown in the video below. The only point that you have to bear in mind is to use the same email address you used to register with the BBM servers, with your new smartphone.

Or if you have set your BlackBerry Desktop Software to save the data you can use BlackBerry Backup Extractor to extract your BBM conversations or saved BBM backup data. You can find BBM backup data in the following locations inside the BlackBerry Backup Extractor default extraction folder:

BlackBerry Messenger conversation and backup files

  • \BBM Conversations\conversations.csv
  • \Content Store\home\user\im\BlackBerry Messenger\322E5CD6\backup\